PA Office Manager

Main Purpose of the Job:

Provide an efficient/ confidential support primarily to the Managing Director and Works Director. Responsible for the provision of all office/ factory facilities and administration support as and when required.





*Processing of all correspondence, general administration, typing, filing and file maintenance, faxing photocopying and organising travel/hotel/car hire



*Screening telephone calls for Managing Director



*Attend and take minutes at JCC, Health & Safety, Time to Market, Fabric & Quality, Initiatives meetings and at any other meetings as required



*Arrange refreshments and lunches for Directors and visiting customers



*Maintain order intake/ production forecasts on a weekly basis



*Preparation for meetings, including the generation of Cognos reports, analysis of statistical data and other management reports.



*Carry out personal/ business errands as required



*Attend annual exhibition at NEC (in January each year)



*Annually plan various meetings (weekly, monthly, quarterly, and annual)





*Responsible for the Canteen and supervision of Canteen Assistant, cashing up on a weekly basis



*Responsible for the office environment and part time Office Cleaners



*Produce the Company Weekly Newsletter and distribute



*Produce Weekly Whereabouts and Supplier/ Contractor Sheet



*Responsible for petty cash and telephone monies



*Maintain contracts for Vending Machines, Laundry, Window Cleaning, Sanitary Services and Water Coolers



*Maintain licences for Television and Radio (PRT)



*Maintain PBR averages and create Weekly Labour Reports



*Collate and analyse accident report statistics, produce a breakdown report for each H&S Committee Meeting, report to HSE as required



*Collate monthly Housekeeping/ H&S inspection Forms and co-ordinate annual review of Risk Assessments



*Liaise with Health & Safety Consultant and co-ordinate fortnightly visits priorities



*Maintain information on factory notice boards



*Fire Awareness and First-Aider Training