Receptionist & Site/HR Administrator

Job Ref	9535
Salary	£15,500
Location	Witham

Job description:

• Answering all incoming calls and transferring to the relevant person for alternative sites


• Post handling


• Ensuring logs are completed for incoming faxes and couriers


• Meeting and greeting all visitors in reception on a daily basis, ensuring they have signed in and the person they have come to see are notified


• Ensuring all employees visiting the site are issued with a security badge and systems are kept up to date


• Upkeep of the main reception area and ensuring a professional image


• Booking of meetings and Conference Rooms and ensuring adequate facilities are available and ordered if necessary


• Keeping telephone and contact information up to date


• Provide a Weekly Movement Record for all departments onsite


• Organising meetings


• Booking Hotels through the central reservation contact or via International Reservations


• Booking Flights


• Management of the Pool Cars, which includes organising the Services and MOT’s


• Organising Van Hire


• Take delivery of new company vehicles as and when required by Swindon


• Dealing with all company mobile phones, which includes, ordering new handsets, dealing with employees problems and registering new phones


• Booking taxi service for visitors to the site, including airport pick ups


• Minutes of meeting at Safety Committee Meetings


• Updating time and attendance system and ensuring all sickness, overtime records are up to date


• Ensuring HR filing systems are kept up to date and creating file for new starters


• Arranging confidential shredding for HR department


• Logging and distribution of invoices


• General administration duties for HR department

 

Knowledge of Computer Packages and databases, including Word, Excel, Powerpoint and Outlook. 

 

Good telephone manner and organisational skills. knowledge of travel arrangement would be an advantage

 

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