Company based in Witham but relocating to Danbury
Ensure that telephones are properly arranged so that diverts are mailboxes are appropriately arranged and maintained in order to ensure that customers receive a voice contact in a timely manner. Wherever the sales team is unable to answer external calls, the post-holder is to ensure that diverted telephone calls are quickly answered in an appropriate tone.
The post holder is required to assist with raising invoices, processing paypal and electronic transactions, and processing incoming invoices. The post holder will also assist the Company Accountant with debt recovery and payment processing.
The post holder is .to ensure that the company stock book (and all parallel IT systems that relate to the stock book) is up to date and accurate.
The post holder is required to arrange interviews and liaise with recruitment agencies.
Book hotel accommodation for company personnel. Ensure staff contracts are maintained and company handbook updated regarding H&S arrangements and HR facilities (holiday and absenteeism records, job specifications, induction records, new arrival procedures etc).
Assist the Operations Director with the annual review of all company policy to ensure accuracy and relevance. Arrange annual safety equipment check
Ensure company vehicles are maintained regularly, taxed and appropriately insured. Ensure Sales promotional brochures are printed and well stocked within the sales office (through the receptionist).
The post holder is to ensure that the daily IT system back-up is carried out, and that a periodic review of stored electronic data to undertaken so that only relevant and useful data is kept; managing the scope of the the daily back-up
The post holder will be responsible for sorting and distributing incoming mail (through the receptionist), as well as, dispatching outgoing mail, and ensuring that sufficient materials/resources are available for creating postal mail
Report to and assist the line management regarding general activities and strategies, ensuring that they are informed of all pertinent matters, and assisted with strategic decision making as they deems necessary
Any other tasks deemed suitable as required by the reporting chain or delegates thereof
