Position Sales and Purchase Ledger Administrator
Reporting to Head of Finance and Operations
Purpose
The main purpose of the job is to maintain customer and supplier accounts in a professional, effective, efficient and timely manner.
Main objectives
Ensure all payments and receipts are processed and allocated on the day that
Process the collection and payment of all non-subscription balances due by direct debit, credit card and BAC’s (monthly/quarterly)
Process the collection all subscription receipts due by direct debit and credit card (monthly/quarterly)
Work with the Accounts Controller to pursue overdue debt and ensure collection using agreed methods of collection
Work with the Accounts Controller to create a reminder system to improve the collection of debt
Maintain the sales ledger to ensure accurate ageing of debt by allocating cash received against the correct debt
Administer the transfer of balances between accounts as and when required
Administer other sales/purchase ledger requirements (FT points etc)
Print invoices, statements remittances and reminders on a regular basis (invoices weekly/statements monthly/remittances as payments require)
Ensure all bank accounts are reconciled on a regular (daily) basis
Assist both the Accounts Controller and Operations Controller as required
Specific objectives
Financial Minimise and eliminate bad and doubtful debt by maintaining a high standard of control. Maximise customer goodwill by maintaining minimum service levels as agreed.
There are no direct reports but this role will require contact with staff at both Holton and Colchester
This role requires basic product knowledge
Skills and competencies
Basic wine knowledge
Excellent administration skills, accuracy and completeness vital
A desire to deliver excellence in all aspects of one’s work
