To work as a member of the team responsible for ensuring that suppliers

Work as a member of the Purchase Ledger Team, ensuring that invoice and credit notes are paid promptly by

Dealing with new and existing suppliers - set up new accounts, resolve account queries and maintain the payment parameters per supplier

Checking suppliers’ invoices and credit notes, prior to payment, against order documentation or are properly authorised before processing in a prompt manner in accordance with the Companies Standing Financial Instructions and internal procedures

To control, maintain and arrange payment of employee expenses within 14 days of receipt

Resolving discrepancies relating to supplier invoices, statements and orders or referring to the appropriate person for action.

Liaising with the Purchase Ledger Team Leaders on VAT issues and recovering VAT where appropriate

Processing timely and accurate CHAPS & BACS payment runs for all of the Purchase Ledgers and presenting the summarised payment proposal to the Group Purchase Ledger Controller for authorisation

Reconciling supplier statements of accounts on a monthly basis

Filing source documents in accordance with departmental procedures, ensuring that stored material is in correct database and readily retrievable to resolve any queries that may arise.

Working with Group Purchase Ledger Controller and Management Accountants to successfully complete the year-end agreement of balances

Maintaining an effective working relationship with other individuals of the Purchase Ledger section, other officers of the company and suppliers of goods and services to ensure the delivery of a professional service focused on achieving a high level of customer satisfaction

Contribute to the training and development of yourself and other team members

Maintain and operate all daily and monthly systems

Planning and organising your own work schedule, recognising the need to meet routine and ad-hoc reporting deadlines

Understanding and working to achieve the departments KPI’s and alerting Team Leaders of issues which will effect this result

Preparing documentation requested for use in reporting to Senior Management and following up as appropriate.

Providing documentation for auditor review

Observing the Companies procedures and reporting timescales and propose system changes that will result in efficiency or improved working practices

The Group Purchase Ledger Controller may allocate lead responsibility to certain Purchase Ledger Clerks in respect of the above duties, but overall duties, responsibilities and work-load will be the same for each post-holder

Excellent numeracy skills and accuracy

Good written & verbal communication skills, able to negotiate and deliver information effectively

Able to work to and meet deadlines

Excellent organisational skills

Good working knowledge of E-Mail Word and Excel.

BACS / CHAPS payments

Understanding of VAT

Must have 2 years knowledge in Purchase Ledger

Reconcile control accounts

Employee Expenses claims